MONROE COUNTY COUNCIL REGULAR SESSION JUNE 8, 2010 @ 5:30 P.M. MONROE COUNTY COURTHOUSE JUDGE NAT U. HILL MEETING ROOM REVISED AGENDA with Summary – 6-2-10
I. CALL TO ORDER PAGE II. PLEDGE OF ALLEGIANCE III. PUBLIC COMMENT IV. FINANCIAL UPDATE
V. COUNTY COUNCIL, R. Michael Flory A. **RESOLUTION 2010-18 - 2010 TAX ABATEMENT COMPLIANCE
FINDINGS
A finalized copy of this Resolution will be presented to the Council after final action by the Monroe County Economic Development Commission.
**THIS AGENDA ITEM WILL BE HEARD AT 6:00 P.M.
VI.
B. Request for Approval of Resolution 2010-17 to Cease Withholding Unemployment Insurance Benefits for the Remainder of 2010
COMMISSIONERS A. Asset Building Coalition, Susan Forney
Request for Approval of Appropriation 3031-000 MCCSC Department of Education Grant on Alcohol
P. 11
P. 13
Budget Line Number
10.0001 10.8101 10.8201 10.8001 10.7601
Budget Line Name Amount
Executive Director $ 41,814 FICA 3,199 PERF 3,868 Full Time Fringe 10,307 Longevity 400
$ 59,588
The Asset Building MCCSC with grant Asset Building Coalition Director has responsibility for the Community Mobilizing for Change
on Alcohol (CMCA) portion of the grant. Communities Mobilizing for Change on Alcohol
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Coalition Executive Director position is funded through a contract with the funds from its Department of Education (DOE) Grant on Alcohol. The
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serves to effect at least two policy changes to limit youth access to alcohol by targeting those that provide alcohol to our underage youth.
B. COMMISSIONERS’ OFFICE, (Michael Flory will present) [Approved at 1 June 2010 work session] 1. Request for Approval to Create a New Budget Line
0101-068 County Commissioners 10.0002 County Administrator
P. 15
2. Request for Approval to Amend the Monroe County 2010 Salary Ordinance 0101-068 County Commissioners [first reading at 6-1-10 work session]
Present Salary Requested Salary
10.0002 County Administrator $0
$ 71,128.15
This is a two-fold request necessitated by the hiring of a County Administrator. PLEASE NOTE THAT WE ARE REQUESTING ACTION ON BOTH PORTIONS AT THE WORK SESSION.
1. Establish a new budget line for the County Administrator. If this is approved at the Council Work Session, Payroll on Friday, June 4th can be paid out of the proper line.
2. Amend the Salary Ordinance to include the position. This will have to be read first at the work session and for the second time at the Regular Session.
VII. HUMAN RESOURCES, Rhonda Foster P. 17 A. Request for Approval to Pay Back Wages and Comp Time for
Office Manager/Administrative Assistant at Asset Building Coalition 0101-061 County Council 11.8501 Comp Time Payout $12,715.04
The Office Manager/Admin. Asst. at Asset Building Coalition has been working a 40-hour week since July 1, 2007. However, the Position was budgeted at a 35-hour rate; this has led to a shortage in salary payment, accumulated comp time, and shortage in payments to PERF and taxes. These shortages can be met from grant funds for the current grant year, which began on July 1, 2009. However, shortages from prior years will require an additional appropriation, which will be sought at the July Council meeting.
In order to make the payments as soon as possible, we are requesting authorization to pay amounts owed from the County Council’s Comp Time Payment line, for later reimbursement by additional appropriation from the general fund. Amounts to be paid are:
Salary owed: Comp.Time: PERF: FICA:
Total:
$ 4,864.00 (paid to position holder) 6,036.17 (paid to position holder)
981.02 833.85
$12,715.04
B. Request for Approval of Additional Appropriations 0101-067 Human Resources
10.0002 Part Time Hourly
P. 17-A $10,000.00
This is a request for part-time help in HR for the remainder of the year.
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VIII.
ASSESSOR, Judy Sharp A. Request for Approval of Additional Appropriation
P. 18
Amount
0123-000 Reassessment
Budget Line Number
20.0002 30.0001 30.0003 30.0006 30.0007 40.0001 40.0002 10.7801
Budget Line Name
Office Supplies Travel and Training Postage 82,000
*Attached is a breakdown by year of how the monies will be used.
B. Request for Approval of Transfer of Funds from 1010 General Fund To 0123 Reassessment
IX. AUDITOR, Amy Gerstmann A. Request Approval of Reclassification of Administrative
Assistant (A) Position
P. 18A P. 100
Software & Services Printing and Binding Computer Equipment Office Equipment Part-time Hourly
1,242,000 40,000 20,000 10,000 50,000
$1,504,000
The Assessor is requesting an Additional Appropriation to fund the 2012 State Mandated Reassessment which is to begin 07/01/2010. The Reassessment field work must be completed by March 1, 2012. The Reassessment data will be rolled to the Auditor by July 1st, 2012 making the taxes due and payable for 2013. The funds requested are a two year total of what will be needed to fund the reassessment project.
Included in the reassessment contract bottom line total are also the costs of Annual Trending and New Construction for 2011 pay 2012 and 2012 pay 2013.
This employee reclassification was approved at the May 25, 2010 PAC meeting. Approval by the Monroe County Council is now being requested.
X.
AVIATION, Bruce Payton [Tabled] P. 108 A. Request for Creation of New Budget Line Approval
2106-331 Construction 40.0016 Preliminary design/Southwest development/Phase I
B. Request for Approval of Appropriation 2106-331 Construction 40.0016 Preliminary design/Southwest development/ Phase I $ 156,900
The Federal Aviation Administration has programmed 1.7 million in F. Y. 2011 for Phase I of the New Corporate Hangar Development on the Southwest portion of the airport.
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$ 20,000 40,000
In F.Y. 2010, the airport has been approved for a $150,000.00 design only grant for preliminary design of the project. Engineering costs are $156,900.00 for preliminary design.
The B.O.A.C. would like appropriation to use the $150,000.00 grant and $6,900.00 from the airport construction fund 2106 to complete the design. 96.125% is reimbursable.
XI. PROSECUTOR, Beth Hamlin P. 111 A. Request for Creation of a New Budget Line
0655-000 Diversion User Fees 40.0002 SCREMC Grant Equipment
In April, 2010, the Monroe County Prosecutor’s Office applied to South Central REMC’s SCI Membership Community Fund for a grant to fund the purchase of a Mobile Data Forensic System. On May 14, 2010, our office received a check from the SCI Membership Community Fund in the amount of $7,500 to be used for this purpose. The check for $7,500 was deposited into fund 0655- 000 (Pretrial Diversion). This request for creation of a new budget line is so as to allow for clarity regarding the expense of these grant funds. By allowing for the creation of this budget line the grant funds shall not be mingled with any other funds within this Diversion User Fee Fund.
B. Request for Approval of Appropriation 0655-000 Diversion User Fees 40.0002 SCREMC Grant Equipment $ 7,500
In April, 2010, the Monroe County Prosecutor’s Office applied to South Central REMC’s SCI Membership Community Fund for a grant to fund the purchase of a Mobile Data Forensic System. On May 14, 2010, our office received a check from the SCI Membership Community Fund in the amount of $7,500 to be used for this purpose. The check for $7,500 was deposited into fund 0655- 000 (Pretrial Diversion). This appropriation request is to allow the expenditure of these grant funds for the purpose intended by the granting agency.
XII. EMERGENCY MANAGEMENT, James Comerford P. 114 Request for Approval of Appropriation 3330-000 Homeland Security Grant Fund 30.0002 2007 RACE Grant $ 1,079.41
IDHS awarded this additional amount to our RACES grant to purchase additional equipment. Due to an additional funding award for this grant (C44P-9-494A) of $1,079.41, the additonal appropriation of the amount is needed to service the grant.
XIII. PROBATION DEPARTMENT, Linda Brady Request for Amendment of 2010 Salary Ordinance 0101-225 Unified Courts Present Salary 10.0095 Probation Officer $40,447
P. 162
Requested Salary $56,525
A probation officer vacancy within the Juvenile Division of the Probation Department prompted the hiring of a new probation officer. This vacancy was filled with a person who has 19+ years experience as a probation officer. Because the 2010 Minimum Salary Schedule for Probation Officers published by the Indiana Judicial Center requires that we compensate probation officers for their previous work experience and education this person is currently being paid $51,387 for 19 years experience plus a masters degree. On October 1, 2010, this probation officer will have gained 20 years of experience and will then require a salary of $56,525 per year.
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Due to several positions within the Courts budget not being filled promptly after a vacancy, there will be funds remaining in the Personal Services Category that can be transferred into this line item in order to fulfill the salary obligation for 2010. THIS WILL NOT REQUIRE AN ADDITIONAL APPROPRIATION.
XIV.
YOUTH SERVICES BUREAU, Kim Meyer A. Request for Approval of Creation of New Fund and Budget Lines
3052-000 1503 YSB Grant 11.8101 FICA 12.7801 Hourly 13.8002 PT Unemployment 30.0013 Staff Training 6501 Grant Reimbursement
P. 164
This request is to create a new fund number, budget lines and appropriations for the second fiscal year of our 1503 YSB Grant. This is a state grant administered by DCS that will be used to fund two hourly Health & Wellness Specialists and one hourly Case Manager.
B. Request for Approval of Appropriation 3052-000 1503 YSB Grant 11.8101 FICA 12.7801 Hourly
13.8002 PT Unemployment 30.0013 Staff Training
TOTAL
The hourly money will pay for two Health & Wellness Specialists. These positions will be responsible for grocery inventorying, shopping, assisting with meal planning, cooling, aiding in teach Focus topics relevant to health and wellness and directing residents in kitchen clean and cooking life skills.
The third hourly position will be a Case Manager. This position will perform many of the same duties as it currently does in its full time capacity, but will only work part time hours.
Training funds will be used to get applicants fingerprinted, obtain necessary physicals, TB tests, drug screens, CPR certification, First Aid certification, and CPI training,
C. Request for Approval of Creation of New Fund and Budget Lines P. 167 3014 1504 Safe Place Grant 11.8101 FICA 12.7801 Hourly
13.8002 PT Unemployment 20.0001 Office Supplies 20.0002 Safe Place Materials 30.0001 Mileage
30.0002 Postage 30.0003 Agency Membership Fees 30.0004 Outreach 30.0005 Training 6501 Grant Reimbursement
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$ 2,845.34 37,194.00 762.48 399.28 $ 41,201.10
• The hourly money and benefits will pay a portion of the salary for the part time Safe Place Coordinator
• The office supply and Safe Place materials categories are used to purchase items to do annual mailings to schools, purchase folders, decals, and other similar items.
• Mileage money allows the SP Coordinator the ability to travel to Safe Place sites to perform training presentations and site checks.
• Postage money is used to buy stamps for Safe Place mailings. • The annual membership fee of $800 is paid to National Safe Place and is calculated based on the
total number of Safe Place sites in our program. • Outreach money is used for a variety of things, including purchasing promotional items to hand
out to the public at community events (like the Monroe County Fair and Celebration of
Families). • Training money allows our SP Coordinator to attend an annual conference to network with other
SP Coordinators and stay abreast of new developments and trends within the program nationwide.
D. Request for Approval of Appropriation 3014 1504 Safe Place Grant 11.8101 FICA 12.7801 Hourly
$ 229.50 3,000.00 61.50 1,000.00 3,000.00 1,599.60 80.00 800.00 3,000.00 400.00
$13,170.60
13.8002 PT Unemployment 20.0001 Office Supplies 20.0002 Safe Place Materials 30.0001 Mileage
30.0002 Postage 30.0003 Agency Membership Fees 30.0004 Outreach 30.0005 Training
XV. COUNTY COUNCIL, Geoff McKim, President Request for Approval of Resolution 2010-13, “A Resolution To Require that Certain Monroe County Employees Be Residents of Monroe County.”
This item was tabled at the May 2010 Council meeting.
XVI. PLAN COMMISSION, Richard Martin Request for Approval of Revised Job Description for Director, Planning Department
P. 170
P. 174
TOTAL
This is a draft of the proposed revised job description for Director of the Planning Department. A representative of the Plan Commission will appear with the final approved description at the Council’s regular session on June 8th.
XVII. APPROVAL OF MINUTES OF THE REGULAR SESSIONS OF COUNCIL HELD ON MAY 11, 2010.
XVIII. DEPARTMENTAL UPDATES XIX. PUBLIC COMMENT
XX. COUNCIL COMMENTS
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